As a Project Management Office Admin, you will play a pivotal role in supporting the Program Manager and the program management team, ensuring the successful planning, execution, and completion of various tasks. 

Your responsibilities will include:

• Assisting in the coordination and management of project activities.

• Supporting documentation, meeting preparation, and tracking project progress.

• Ensuring effective communication between cross-functional teams.

• Contributing to the smooth running of day-to-day operations.

• Managing program administration, including timelines, resources, and reporting.

This role is an excellent opportunity for a motivated, high-performing junior profile (0 to 5 years of experience) who is eager to build experience and grow a career in project management. It’s an exciting opportunity to work in a dynamic and fast-paced environment where your contributions will have a direct impact on the success of a global project.

Responsibilities

Project Coordination

• Provide support to Project Managers in planning, scheduling, and executing projects.

• Assist in the development and maintenance of project plans, timelines, and budgets.

• Coordinate project meetings, prepare agendas, capture, and distribute meeting minutes.

• Distribute and track tasks to the various stakeholders and ensure their completion.

Communication and Collaboration

• Facilitate communication between teams, stakeholders, and other relevant parties.

• Ensure timely and accurate dissemination of project information to all stakeholders.

• Collaborate with cross-functional teams to gather project updates and status reports.

Documentation and Reporting

• Maintain project documentation, including project charters, scope statements, and risk registers.

• Generate and distribute regular project status reports to keep all stakeholders informed.

• Assist in the preparation of presentations and materials for project reviews.

Issue/Risk Resolution

• Identify and escalate project-related issues or risks to the Program Manager for resolution.

• Work closely with team members to address challenges and obstacles in the project lifecycle.

Ideal Profile

• Possess a "Can Do Spirit" and demonstrate professionalism in all actions.

• Be extremely well-organized, action-oriented, and a great listener.

• Have strong analytical skills to identify and address customer (=airlines) needs effectively.

• Be proactive, responsible, and unafraid of challenges.

• Exhibit a customer-oriented mindset with a creative approach to problem-solving.

• Be open to continuous personal and professional development, embracing innovation.

• Be able to work with a large number of stakeholders.

Qualifications

• Proven experience in project support or coordination role.

• Strong organizational and multitasking skills.

• Excellent communication and interpersonal abilities.

• Bachelor’s or master’s degree in Communication Management, Marketing, Journalism, Languages or similar.

• Proficiency in project management tools and software.

• Experience with O365, Teams, SharePoint

• Fluent in English spoken and written

Preferred Skills (a plus, but not required)

• Prince2 certification or equivalent experience.

• Experience with JIRA and/or Qtest (Test management tools)