Provide proactive support to Project Leaders (PL) and Program Managers (PM) in the following areas:

• Coordination and follow-up throughout the entire lifecycle of an infrastructure project (from initiation to closure);

• Project follow-up in terms of budget, finance, and accounting (including the management of contractual documentation);

• Monitoring of major project milestones in SAP, enabling PLs to plan and execute their projects as efficiently as possible.

• You enter, in accordance with the instructions of the PLs, the various project milestones into the tool (SAP PS) throughout the project lifecycle and perform, via SAP PS or Excel Babe, the required checks and follow-ups related to these milestones to ensure proper project execution across the different tools.

• You coordinate the entry, update, and/or control of project budgets in the tools (SAP PS, Excel Babe) to ensure that the business can track the financial evolution of its projects.

• You provide proactive support to PLs and PMs to enable them to manage the budgetary, financial, and administrative aspects of projects, as well as project planning, more effectively.

• You initiate, in accordance with the instructions of the PLs/PMs, the creation of project files and coordinate their preparation and validation with the PLs/PMs and the IPC secretariat, ensuring that they are submitted to the decision-making bodies.

• You ensure the creation and administrative follow-up of purchase requisitions (PRs), shopping carts, stock reservations, purchase orders, and deliveries related to orders, in order to initiate the procurement process and ensure that suppliers execute orders correctly and within the agreed timelines.

• You draft the “transfer of ownership” document when the delivery deadline requested by Elia is exceeded. At the request of the PLs, you coordinate the follow-up of accounts, work orders (WO), or order supplements and translate them into purchase requisitions to create contract amendments or call-offs under framework agreements.

• You ensure that all administrative documents are available (provisional, industrial, or final acceptance reports, safety clauses, and certificates) in order to close the file and release bank guarantees or retained payments.

• You are responsible for creating and/or updating the working procedures related to project follow-up used by the OPA, thereby ensuring transparency in these processes and guaranteeing that OPA staff manage project files in a detailed and uniform manner.

Ideal Profile

• Bachelor’s degree or equivalent through experience

• Organized and structured working style, with a critical mindset

• Strong team spirit

• Autonomy, accuracy, and customer-oriented attitude

• Effective communication skills

• Bilingual Dutch/French with a good basic knowledge of English

• Advanced knowledge of Excel (XLS reporting) and SAP is an asset